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Terms of Entry
ENTRIES OPEN:  Thursday, 31 July 2025 | ENTRIES CLOSE:  Sunday, 21 September 2025 
BRING IN TO SHED 2:  Saturday, 4 October, 10am – 3pm
OPENING:  Friday, 10 October, 6.30pm
COLLECTION OF ARTWORKS:  Sunday, 19 October 4:30pm to 6:30pm / Monday, 20 October, 10am – 1pm (Shed 2)


Please make sure that you have read terms of entry below before submitting your form. Form must be completed under name that is on your art.
No Digital Artworks or Couriered Works accepted. Payment must be received for entry to be accepted.
No photography section for Adults, only for Youth (13-18 Years Old) 


All works will automatically enter the “Open section/competition”. 
Works may be entered into
only one themed awards category.
- LOOKING WEST: “Capturing the impressions and spirit of West Auckland”
- OUR PEOPLE OUR PLACE: “Embracing the changing face of the people within West Auckland” (must contain a figurative element)
- INSPIRATIONAL AOTEAROA: Finding that unique factor which identifies with AOTEAROA | NEW ZEALAND

Maximum size 120cm including frame

Maximum size 120cm including frame

Maximum size 120cm including frame

Maximum size 120cm including frame

YOUTH entries - Please get your parents to complete

TERMS OF ENTRY YOUTH

PLEASE GET A PARENT OR GUARDIAN TO ASSIST

 

Registration/Entries:

  • $5 per entry, with a maximum of 4 entries. 

  • Your payment MUST be received in order for your entry to be accepted. The deadline for this is Sunday 21st  September

  • No couriered works or digital works accepted

  • 13 – 18 years old at the date of entry

  • No alterations or refunds after entries close 21st September.

 

Return entry form to:        

Email:             exhibition@waitakerearts.com

Waitakere Arts Office, 2 Mt Lebanon Lane, Henderson.

Age of work: 

All work must have been completed between September 2024 and September 2025 and not have previously won an award. 

Categories:

Works may be entered into more than one exhibition category – Art and/or Photography.

Maximum of 4 art works in total. (2 per Category i.e. – 2 into Photography and 2 into Art)

 

All work:

Must be ready to hang with appropriate fittings, must be original and the sole work of the artist (thereby not subject to copyright infringement); however, it is acceptable that your teacher/tutor may have provided advice or oversight.

 

All work entered must be signed by the artist (front or back). Direct copies of other artists work or copies of copy-righted photographic images will not be accepted. 

 

CONDITIONS OF ENTRY:

ART CATEGORY:

  • Hung work must not exceed 1m x 1m including the frame or mount and no more than 3kgs.

  • Wet work will not be accepted.

  • Inappropriate content will not be accepted.

 

PHOTOGRAPHY CATEGORY:

Photographic prints must be submitted to an exhibition standard, i.e., good quality matt, appropriately backed and printed and where applicable on photographic paper (NOT 80gsm printer paper). 

 

Photos mounted on a heavy board must have a secure hanging system e.g., D-Rings or similar.

  • Matt board size - no larger than A2

  • Matt board must be secured all round so that photos don’t slip out from between the matted surface. 

  • Prints may be under glass and framed but must be ready to hang with D- rings and cord at the back.

 

Sale of art work | Commission:

If your work is not for sale write NFS on your swing tag and entry form.

All work sold is charged a 20% commission of the sale price by Waitākere Arts including GST of the sale price. Personal tax liability is the responsibility of the artist.

 

Label Identification: 

Please attach a swing tag to the back of your work. The swing tag must include Artist’s Name; Phone no; Title of Work; Category; & Price or NFS and medium used.

 

Insurance:

Is the responsibility of the artist.  While all due reasonable care will be taken with your artwork, Waitākere Arts does not accept responsibility for loss or damage whilst work is in transit or being exhibited.

 

Judging:

The judge’s decision is final, and no correspondence will be entered into. All work will be judged.  Any work that does not meet exhibition standard will not be hung. 

 

Prize winners:

You will only be contacted prior to the awards ceremony if you have won a prize.  However, we encourage all participants to support their fellow artists and attend the opening evening and awards ceremony!

 

Exhibiting your work: 

Work entered for this exhibition must remain on display for the full duration of the exhibition and CANNOT be picked up by the artist or anyone purchasing the artwork before collection times stated. 

 

Collection/Pick up:

Collection of work is the responsibility of the artist. You may collect your work from Shed 2

4:30pm – 6.30pm Sunday 19th October or

10am – 1pm Monday 20th October 

 

NOTE: Failure to collect work will result in a $5 per day fee to cover moving and storage of the artwork, useless it’s an emergency and prior arrangements have been made with the Office Manager.  Artwork will become the property of Waitākere Arts and be sold or donated to charity if not collected by December 1st 2025.

 

Media:

Waitākere Arts reserves the right to photograph and publish any entries in such media as they see fit, to promote these or subsequent art events, and will endeavor to take all necessary steps to protect your work from digital theft.

TERMS OF ENTRY ADULT

IMPORTANT ENTRY INFORMATION

 

Registration/Entries:

  • $15 per entry for members

  • $25 per entry for non-members 

  • Maximum of 3 entries.

  • Your payment MUST be received in order for your entry to be accepted. The deadline for this is Sunday 21st September

  • No couriered works or digital works accepted

  • No alterations or refunds after entries close 21st September.

Entry age: 

This awards exhibition is open to artists 19 years and over at the time of entry.  Please see YOUTH FORM FOR UNDER 19YRS

 

Age of work: 

All work must have been completed between September 2024 and September 2025 and not have previously won an award or previously exhibited elsewhere. All works must be for sale. 

Categories:

All works will automatically enter the “open section/competition”. 

Works may be entered into only one themed awards category.

 

Looking West & Our People Our Place: 

Only artists living in West Auckland are eligible to enter these 2 categories.

 

Commission:

Waitākere Arts commission on work sold is 30% of the sale price (inc GST). Personal tax liability is the responsibility of the artist.

 

Insurance:

Is the responsibility of the artist.  While all due reasonable care will be taken with your artwork, Waitākere Arts does not accept responsibility for loss or damage whilst work is in transit or being exhibited.

 

Judging:

The judge’s decision is final and no correspondence will be entered into. All work will be judged.  Any work that does not meet exhibition standard will not be hung. 

 

CONDITIONS OF ENTRY:

 

All work must be original and the sole work of the artist (thereby not subject to copyright infringement) and must NOT have been done in a class of instruction.  All work entered must be signed by the artist. Direct copies of other artists’ work or copies of copy-righted photographic images will not be accepted. 

 

We will not accept wet, badly presented work and/or inappropriate content.

Any mixed media work needs to adhere to all copyright laws and not exceed 40% usage of unoriginal printed material. (i.e. Must be your own work).

Size: 

Any hung work must not exceed 120cm or 3kgs, including the frame.  Oversized or heavy work will not be accepted.

 

3D/Sculpture – if your work is heavy or fragile, please consult with the office prior to registration/submission of your entry.

 

Label Identification: 

Please attach a swing tag to the back of your artwork’s cord.  The swing tag must include Artist’s Name; Phone no; Title of Work; Category; & Price and medium used. 

 

D rings: 

All work must be ready to hang using D-rings and cord. How to string your artwork, please watch the video (https://youtu.be/O-TQdM__FNI)

Prize winners:

You will only be contacted prior to the exhibition if you have won a prize, though we encourage all participants to support their fellow artists and attend the opening evening and awards ceremony.

 

Exhibiting your work: 

Work entered for this exhibition must remain on display for the full duration of the exhibition and CANNOT be picked up by the artist before 4:30pm Sunday 19th October.

 

Collection/Pick up:

Collection of work is the responsibility of the artist. You may collect your work from Shed 2

4:30pm – 6.30pm Sunday 19th October or

10am – 1pm Monday 20th October 

 

NOTE: Failure to collect work will result in a $20 per day fee to cover moving and storage of the artwork, unless it’s an emergency and prior arrangements have been made with the Office Manager.  Artwork will become the property of Waitākere Arts Council and be sold or donated to charity if not collected by December 1st 2025

 

Media:

Waitākere Arts reserves the right to photograph and publish any entries in such media as they see fit, to promote these or subsequent art events, and will endeavor to take all necessary steps to protect your work from digital theft.

 

 

TERMS OF ENTRY

ENTRY FEES

ADULT | $15 PER ENTRY (MEMBERS), $25 PER ENTRY (NON-MEMBERS)​, YOUTH | $5 PER ENTRY


Please make bank transfer to -
Kiwibank - 38 9018 0675 154 01 
Waitakere Central Community Arts Council
Reference: Your Name
(please use the same name on your entry form and artwork)
Code: 38Trustex

If you are making a Bank Transfer, Select an item in the list below,  Go to checkout,  Continue to Select Manual Payment, so that your form is submitted. For Manual Payment - 3% fee isn't charged for e.g: One Entry Member's Rate - $15

 

If Paying by Credit Card / Stripe there is an additional fee of 3%

 

Select an item ($)

 
THANK YOU FOR YOUR ENTRY!

Entries to the Trusts 38th Art Exhibition are now closed.

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CONTACT US:

09-838 5733 

wccac@waitakerearts.com

OFFICE HOURS: Monday:              9.30am - 2.30pm

                            Tuesday:              9:30am - 2:30pm

                            Wednesday:        9:30am - 2:30pm      

                            Thursday:            9:30am - 2:30pm

                            Friday:                 Office closed.

Copyright - Waitakere Arts 2020, all rights reserved 

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